Data Protection

Notice on Personal Data Processing

Thank you for visiting our TraceBot website.
TraceBot is
receiving funding from the European Union‘s H2020-EU.2.1.1. Industrial Leadership Programme (grant agreement No 101017089). Duration of the project: January 2021 till March 2025.


The TraceBot project is being carried out by a consortium of six partners: Astech Projects Limited (England), Commissariat à l‘Energie Atomique et aux Energies Alternatives (France), Fundación Tecnalia Research & Innovation (Spain), Invite GmbH (Germany), Technische Universität Wien (Austria) and Universität Bremen (Germany) and is being guided by representatives of the pharmaceutical industry. The coordination, communication and dissemination of the project is being carried out by the health network BioLAGO (Germany).

In this context, your privacy is important to TraceBot and we are committed to protect it in accordance with the European Regulation 2016/679 on the protection of individuals with regards to the processing of their personal data and on the free movement of such data (General Data Protection Regulation, hereafter referred to as the "Regulation") as in
force. To this end, we provide this Privacy Policy that applies to the TraceBot website (the “website”) and governs personal information collection and usage by the website only.

We reserve the right to update or change our Privacy Policy at any time. With that in mind, you should periodically check this Privacy Policy.

Type of personal information that we process
The amount and type of information we process depends on your activities and use of the w
ebsite. Certain information is collected simply from your use of the website, whereas other
information is submitted by you voluntarily in your communications with us or to receive requested services.

Below, we explain the information we process for our various services:

Which are the legitimate reasons for processing your personal data?

Legitimate reasons for lawful processing your personal information is the legitime interest of the
TraceBOT consortium to promote the TraceBot project outcomes as more specifically described in the
Introduction and in order to meet contractual obligations in that context.

Storage and deletion of personal information that we process:

Any personal information you are providing us through the website or by directly contacting us
via e-mail:
is securely stored by STRATO ( only for as long as necessary for us to comply with our contractual obligations to the funding authority of TraceBot namely the European Commission, and no longer than two years from TraceBot project’s completion unless otherwise required for the defense of legal claims arising from the TraceBot project contract or as otherwise required by compulsory law.

Security of personal information that we process: STRATO, as the responsible party to host the website, applies all appropriate technical and organizational measures to ensure safe processing of personal data and to prevent the accidental loss or destruction and unauthorized and / or illegal access to, use, modification or disclosure thereof. In assessing the appropriate level of security and in the process of selecting and implementing suitable technical and organizational measures, STRATO takes into account the state of the art, the costs of implementation and the nature, scope, context and purposes of processing, as well as the risks that are presented by processing, in particular from accidental or unlawful
destruction, loss, alteration, unauthorized disclosure of, or access to personal data transmitted,
stored or otherwise processed, and additionally, the risk of varying likelihood and severity for the
rights and freedoms of natural persons.

Your rights:
You have a number of rights, which you can exercise at any time. In particular, you have the:

• Right to be informed: You have the right to be informed about the processing and use of your
personal information, including the purpose for which we are processing this information, the
period that we will retain it and with whom we will share it.

• Right of access: You have the right to ask from us to confirm whether or not we are processing
personal information concerning you. Where that is the case, you can access your personal
information that we are processing and relevant supplementary information.

• Right to rectification: You have the right to request from us modifications, corrections or update
to your personal information in case you believe that it is not up to date, complete or accurate.

• Right to erasure (“right to be forgotten”): You have the right to ask us to erase your personal
information that we are processing, subject to specific restrictions.

• Right to restrict processing: You have the right to request from us to restrict the processing of
your personal information, with a view to limiting the way that we use this information.

• Right to data portability: You have the right to ask for your personal information to be provided
back to you or transferred to a third party.

• Right to object: You have the right to object to us processing your personal information at any
time for reasons related to your particular situation.

• Right not to be subject to a decision based solely on automated processing (including profiling),
which produces legal effects concerning you or similarly significantly affects you.

To exercise your rights, please contact TRACEBOT or send us a notice to
Please keep in mind that you also have the right to lodge a complaint to a supervisory authority (e.g.
the Data Protection Authority within your region or country), should you wish so.

Third-Party Websites:
Our website may contain links to or the ability for you to access third-party websites. We are not responsible for the privacy practices employed by those third parties, nor are we responsible forthe information or content their websites contain. This Privacy Policy applies solely to information collected by us. We encourage you to read the privacy policies of any third parties before proceeding to use their websites.


We do not knowingly process, use, or disclose information from children under 16. If we learn
that we have collected the personal information of a child under 16 we will take steps to delete
the information as soon as possible. Please immediately contact us if you become aware that a
child under 16 has provided us with personal information.

Contact us:
If you have any questions about this Privacy Policy, please contact us, or send us an e-mail at:

Google analytics:
We use tools like Google Analytics to better understand how visitors interact with our website.
This provides us with important information to enable the site to work better. The information
collected is not linked to your personal data.

For more information on the cookies set by Google Analytics, please visit:

If you do not wish your information to be sent to Google Analytics, you can install the Google
Analytics Opt-out Browser Add-on.

We may keep track of pages you visit to help provide a more personalized user experience. In
addition, tracking information is collected via Google Tag Manager and anonymized as we have
activated the IP Anonymisation.

Cookies are small text files which are saved on your computer, mobile phone or tablet. They allow
the website to remember your actions and preferences (such as login, language, font size and
other display preferences) so you don’t have to keep re-entering them whenever you come back
to the site.

You can control and/or delete cookies as you wish. If you do this, however, you may need to
manually adjust your preferences every time you visit a website. For more information on how to
manage cookies, please visit:
We use essential cookies in the TraceBot website which don’t store personal information. They are
usually only set in response to actions made by you when accepting our cookie policy or logging in.

We use the following cookies:
hidden-cookie-jar set when you accept out cookie policy
SESSxx set when you log into our website, then removed when you log out

If you do not wish us to process cookies, you may set your browser to refuse cookies, or to alert
you when cookies are being sent. If you do so, please note that some parts of the Website may
then be inaccessible or not function properly.